Quality Improvement and Quality Control in Blood Transfusion Services · 18 頁
[[p.1]] Blood transfusion service is a vital part of the national health service and there is no substitute for human blood and its components. Increasing advancement in the field of transfusion technology has necessitated enforcing strict control over the quality of blood and its products. Definition of Quality “Quality is degree of excellence” or superiority of kind. According to WHO definition, quality is “the consistent and reliable performance of services or products in conformity with specified standards”. In the patient’s view, the quality of service is “free of defects and results free of faults”. Quality Assurance (QA) The term QA is for all measures from recruitment of donor to transfusion of blood and blood products. This includes pre- analytical, analytical and post-analytical processes. The objective of QA is to achieve precision and accuracy. With QA the efficiency and effectiveness of blood bank is enhanced. Quality Control (QC) QC is integral part of QA. QC is: 1. Management of testing process 2. Assessment of accuracy and reproducibility of the test 3. Equipment and instrument monitoring 4. Reagent testing 5. Quality of blood and blood products 22 Quality Improvement and Quality Control in Blood Transfusion Services 193 [[p.2]] 194 Essentials of Blood Banking and Transfusion Medicine The blood bank professionals come across quality of standards set by variety of agencies that tend to have different objectives. The Joint Commission for Accreditation of Healthcare Organization (JCAHO) focuses on service aspects, examination of components of transfusion services involved in ordering, processing and transfusion of blood. The US Food and Drug Administration (FDA) in America, recommends testing for 7 infectious diseases including Trypano- soma cruzi and West Nile virus. In order to improve the standards of blood and its compo- nents, the central government through Drugs Controller General of India has formulated a comprehensive legislation to ensure better quality control system on collection, storage, testing and distribution of blood and its components. Central government amended from time to time the existing require- ments of blood banks in the Drugs and Cosmetics Act, 1940 and rules thereunder to meet the latest standards. National Blood Policy32 Government of India published the national blood policy in the year 2002, later again revised in 2007. The objectives of the policy is to provide safe, adequate quantity of blood, blood components and products. The main aim of the policy is to procure non-remunerated regular blood donors by the blood banks. The policy also addresses various issues with regard to technical personnel, research, development and to eliminate profiteering by the blood banks by selling blood. The policy also envisages that fresh licences to stand alone blood banks in private sector shall not be granted and renewal of such blood banks shall be subjected to thorough scrutiny. Note: Refer to topic on “blood bank organization and its management”. National Accreditation Board for Hospitals and Healthcare (NABH) NABH offers accreditation services to hospitals and blood banks. Accreditation of blood banks/blood centers and blood [[p.3]] Quality Improvement and Quality Control 195 transfusion services by NABH strives to improve quality and safety of collecting, processing, testing, transfusion and distri- bution of blood and blood products. It assesses the quality and operational systems in place within the facility. National AIDS Control Organization (NACO)34 In order to improve the standards of blood banks and the blood transfusion services in our country, National AIDS Control Organization through Technical Resource Group on Blood Safety, NACO, Ministry of Health and Family Welfare Government of India, New Delhi in 2007 has formulated comprehensive standards to ensure better quality control system on collection, storage, testing and distribution of blood and its components. The objectives of NACO are the following: • To bring about zero transmission of AIDS • Blood safety program encouraged • Only licensed blood banks allowed to operate in India • Voluntary blood donation encouraged • Zonal blood testing centers to be established which test the samples of blood for blood banks and report HIV results on the same day. Blood as a Drug The problems of transfusion associated acquired immuno- deficiency syndrome resulted in a notification in 1989 under the Drugs and Cosmetics Act which made the test for HIV mandatory. The Drugs and Cosmetics Rules were again amended (Rules 68A, Part XB and Part XIIB of Schedule F) in the year 1992-93 and the DCGI was vested with the power of central licence approving authority (CLAA) to approve the license of notified drugs, viz blood and blood products, IV fluids, vaccines and sera. Human blood is covered under the definition of “Drugs” under Section 2(b) of Drugs and Cosmetics Act. Hence, it is imperative that the blood banks need to be regulated under the Drugs and Cosmetics Act and Rules thereunder and the [[p.4]] 196 Essentials of Blood Banking and Transfusion Medicine licence is granted for operating a blood bank by the State and Central Licensing Approving Authorities after inspection. Since blood and blood products are drugs, license is required for blood transfusion under Section 18 (c) of the said Act. Continuous Quality Improvement (CQI) This is based on view, that despite the almost care, processes and systems may not be perfectly correct. Procedures to identify these deviations have to be incorporated, such as: 1. Validation 2. QC 3. QA audit 4. Errors 5. Accidents 6. Complaints 7. Transfusion reactions. These deviations are to be documented, investigated to find the root cause and corrective actions have to be taken. The main components of quality in blood transfusion services involve the following components: 1. Organizational management 2. Infrastructure space instruments 3. Reagents and materials 4. Resources: Personnel, training and development 5. SOPs 6. Donors 7. Phlebotomy 8. Blood and blood products quality requirements 9. Safety in laboratory 10. Quality assurance 11. Internal and external quality control 12. Internal audit 13. Documentation Organizational Management For effective quality system, commitment and support from management is required at all levels including financial assistance. [[p.5]] Quality Improvement and Quality Control 197 Space and Instruments or Equipment Space and instruments or equipment should be as per require- ment by the guidelines. For space, for blood and components please refer to chapter on “blood bank organization and its management”. Equipment The equipment should have the record of the following: 1. Installation and verification documents 2. Calibration and maintenance schedule 3. Daily QC 4. Temperature and humidity monitoring 5. Breakdown follow-up Calibration is a procedure done to know the performance and efficiency of the equipment by comparing/testing against a standardized equipment, so as to ensure the quality and safety of the product produced/stored. Each instrument should have record of: 1. Frequency for performance checking 2. Record of every major repair 3. Traceability records The standard equipment used for calibration should have traceability certificate by National Institute of Standards and Technology (NIST), issued from time to time. The instrument should also undergo: 1. Safety checks Safety of electrical equipment includes the intrinsic safety of the equipment and safety of its operations. Majority of problems involving medical equipment are caused by improper use of the equipment and failure to install it correctly or not maintaining it satisfactorily. All essential equipment in blood banks should have full backup of emergency electric supply. 2. Corrective measures If any equipment is not functioning properly, the results of tests/products produced/stored are affected. So, corrective [[p.6]] 198 Essentials of Blood Banking and Transfusion Medicine TABLE 22.1: Calibration frequency for instruments in blood banks Equipment Performance Frequency for Minimum performance frequency of checking calibration Temperature Compare against cali- Daily Once in recorder (display) brated thermometer 6 months Deep storage Daily Refrigerated Observe speed, tempera- Each day of Once a year centrifuge ture and time use Haematocrit Observe speed, tempera- — centrifuge ture and time General lab Observe speed, tempera- centrifuge ture and time Haemoglobino- Standardized against Each day of Once a year meter standard cyanmethemoglobin use Blood bank Standardized against Each day of refrigerator known calibrated weight use Blood bag Container of known Each day of weighing machine calibrated weight use Refractometer Each day of use Water bath Observe temperature Each day of use Autoclave Observe temperature Each day of and pressure use Serological Control for correct Each day of rotators results use Laboratory — Before thermometer initial use and every 6 months Digital — Before thermometer initial use and every 6 months Blood agitator Observe weight of first Every Once a year blood filled container 15 days for correct results Platelet agitator Each day Once in of use 6 months Automated blood Known controls Daily cell counter Pipettes Volume Once in a Once a year month Incubator Temperature Once a year Stop watch Time [[p.7]] Quality Improvement and Quality Control 199 measures are to be taken without fail. The person in charge should identify the problem and suitable corrective steps have to be taken. The manufacturer may be contacted for regular and speedy repair. Blood bank refrigerator • Should be kept in clean and well-lit place. • Should have continuous and stable power supply. • Do not keep anything other than blood in the refrigerator. • Record the temperature daily. • Should have alarm system with periodic checkup. • Calibration should be once in 12 months. Standard thermometer • Is used to compare laboratory thermometer daily. • Should be calibrated once a year. • Should have traceability certificate. • Calibrated thermometers are necessary for checking the temperature to assess the functioning of refrigerators, water baths, incubators, etc. BP apparatus: To be calibrated. Reagents and materials • Before choosing suppliers for reagents, evaluate the authenticity. • Acceptance and rejection criteria of reagents should be viewed. • Inventory should be maintained. • Lot to lot verification should be done. • Daily quality control should be run. • They should be of good quality with minimum shelf life of one year. • Reagents should be checked daily for their specificity and avidity, using known positive and negative controls. • Reagents to be checked for appearance, turbidity and dis- coloration. Those reagents suggesting contamination should be discarded. Manufacturer’s insert should specify titer, avidity and all other relevant information. [[p.8]] 200 Essentials of Blood Banking and Transfusion Medicine • At any given time, there should be two different batches of each reagent available—either from two different manufac- turers or two different batches from the same manufacturer. These should be used for positive samples. • All reagents should be checked for expiry date, and properly/clearly labeled. Instructions for use should be in the form of SOPs. • Use positive and negative controls. • Reagents should be kept at 4–6°C and never be frozen or follow manufacturer’s instructions. • Storage, supply and transportation of kits and reagents should be as per manufacturer’s instructions. TABLE 22.2: Frequency of testing reagents and solutions in blood bank Reagents and solutions Frequency of testing with controls Anti-human globulin sera Blood grouping sera Each day of use Lectins Red cells for serum grouping Reagents used for TTDs (Hepatitis B, C, HIV1 and 2, syphilis, Each run malaria) Normal saline (LISS and PBS) Each day of use Bovine albumin Quality Control of Reagents Anti-human globulin (AHG) reagent • One vial from every new batch should be checked for its specificity and reactivity using (incomplete anti-Rh) IgG coated cells. • Each test should include positive and negative controls. • Non-sensitized A, B and O cells should be checked to rule out non-specific reactions. • All negative AHG tests should be confirmed by addition of IgG coated cells in the test. IgG coated cells should give positive agglutination. [[p.9]] Quality Improvement and Quality Control 201 Quality control of bovine albumin • The reagent should be free of the non-specific agglutination and should not react with saline suspension of A, B and O cells. • Reagent should give positive reaction with Rh(D) positive cells coated with incomplete anti-Rh(D) antibodies. Quality control of red cells (control red cells) used for testing • Cells should be prepared daily and should be free of haemolysis. There should be a pool of 3 individual cells for each group. • Each batch of reagent cells (A, B and O) for serum grouping prepared should be tested to confirm specificity. Red cell panel • These are either commercially available or prepared in house. The red cells should be stored frozen, or at 4°C. • Red cells stored for more than 48 hours at 4°C, should be checked for reactivity. TABLE 22.3: Quality control of red cells Parameter Quality requirement Frequency Appearance No haemolysis or turbidity in supernatant Daily by visual inspection Reactivity and Positive reaction with known sera against specificity red blood cell antigens Quality control of ABO anti-seras and anti-D anti-seras • Avidity: Denotes the speed of reaction for visual agglutina- tion and overall binding strength of anti-sera (antibodies). • Specificity: Denotes clear-cut reaction with RBCs bear- ing the corresponding and no reaction with negative controls. • Potency (Titer): It denotes strength of the reagent. It is the highest dilution of the anti-sera of which the macroscopic agglutination is seen. • Titration method: Doubling dilution (1:2, 1:4, 1:8, 1:16, 1:32, 1:64, 1:128, 1:256, 1:512, 1:1024). [[p.10]] 202 Essentials of Blood Banking and Transfusion Medicine TABLE 22.4: Quality control of ABO reagents (anti-A, anti-B and anti- AB reagents) Parameter Quality requirement Frequency Appearance No turbidity, precipitate, particles or Daily and with gel formation by visual inspection new lot/batch Specificity Positive reaction with known sera against red blood cell antigens and no reaction with negative controls Avidity Macroscopic agglutination with 50% red cell suspension in homologous serum/normal saline using slide test; 10 secs anti-A, anti-B and anti-AB with A1 and B cells at room temperature, 20 secs with A2 and A2B cells Reactivity No immune haemolysis, rouleaux formation or prozone Potency Undiluted serum should give +++ Daily and with reactions in saline with 3% red cells new lot/batch suspension at room temperature, titre of 1:256 for anti-A, anti-B and anti-AB with A1 and B cells and 1:64 for A2 and A2B cells TABLE 22.5: Acceptable titers and avidity and intensity of ABO blood group reagents Anti-sera Type of reagent Type of cells Titer Avidity Intensity Anti-A Polyclonal A1 1:256 10–12 secs +++ A2 1:128 15–16 secs ++/+++ A2B 1:64 15–18secs ++ Monoclonal A1 1:256 3–4 secs +++ A2 1:128 5–6 secs ++/+++ A2B 1:64 5–6 secs ++++ Anti-B Polyclonal B 1:256 10–12 secs +++ A2B 1:128 12–15 secs ++ Monoclonal B 1:256 3–4 secs ++++ A2B 1:128 5–6 secs +++ Anti-AB Polyclonal A1 1:256 10–12 secs +++ B 1:256 10–12 secs +++ A2 1:64 15–16 secs ++/+++ Monoclonal A1 1:256 3–4 secs ++++ B 1:256 3–4 secs ++++ A2 1:64 5–6 secs +++ [[p.11]] Quality Improvement and Quality Control 203 In problematic ABO/Rh(D) typing • Check with anti-A, anti-B and anti-Rh(D) reagents of two different companies/batches. • Rh-positive and Rh-negative controls to be tested. • Always use washed RBCs. • Do forward/reverse grouping. • Any doubt, repeat with fresh sample. TABLE 22.6: Quality control of Rh antisera reagents (anti-D) Parameter Quality requirement Frequency Appearance No turbidity, precipitate, particles or Daily and with gel formation by visual inspection new lot/batch Specificity Positive reaction with known Rh posi- Daily and with tive red blood cell antigens (RR) and new lot/batch no reaction with negative controls (rr) Avidity Macroscopic agglutination with 40% Daily and with red cell suspension in homologous new lot/batch serum/normal saline using slide test Intensity No immune haemolysis, rouleaux With new lot/ formation or prozone batch Potency Undiluted serum should gives +++ With new lot/ reactions in titre of 1:32 or 1:64 batch TABLE 22.7: Acceptable titres and avidity and intensity of Rh antisera reagents (anti-D) Type of Type of Titre Titre after Avidity Intensity reagent red cells immediate 30–45 min spin incubation IgM 1:64 to 1:128 1:128 to 1:256 5–10 secs +++ monoclonal Blend IgM 1:32 to 1:64 and IgG monoclonal Blend IgM Pooled O 1:128 to 1:256 10–20 +++ monoclonal O cells/ and IgG R1R1 Same as polyclonal cells above Polyclonal 1:32 to 1:64 60 secs +++ Anti-D in alb, enz or AHG test [[p.12]] 204 Essentials of Blood Banking and Transfusion Medicine • Check for auto-agglutination. • Coombs’ test, PS study to be done. Detailed clinical history has to be taken. • Du testing undertaken. Enzyme Reagents Enzymes like papain, ficin, trypsin or bromelin should be used for incomplete antibodies. The reagents should give specific results with positive and negative controls. Working reagent has to be prepared according to standard method. Enzymes aliquoted and stored in frozen state. Only required quantity for the day has to be thawed. Unused enzyme at the end of the day has to be discarded. Personnel, Training and Development The number of personnel working in blood bank should be as per guidelines. Qualification of personnel should be as mentioned in the guidelines for: • Blood bank medical officer, nurse • Technical supervisor and • Technician The personnel should be competent enough and should have undergone training in: 1. Specific to their work 2. Quality control procedures 3. SOPs 4. Competency evaluation 5. Personnel health 6. Safety measures Standard Operating Procedures (SOPs)39 SOP is a document which contains detailed written procedures and instructions describing the stepwise procedure of perform- ing the tests and procedures in the laboratory. SOP ensures uniformity, consistency and control over the processes carried out. The procedure described should be performed by all the staff in the same way without any deviation. This is to ensure high quality of standards. [[p.13]] Quality Improvement and Quality Control 205 SOP should be available on the working table (laboratory bench work manual). SOPs are controlled documents and necessary changes can be brought only with permission of the head of the laboratory or laboratory quality manager. Note: Also refer to Blood Bank Organization and its Manage- ment. Donor Recruitment Quality blood comes from the quality donors. Hence donor recruitment should be viewed seriously and care for the following to be taken. 1. Policy to get and retain voluntary blood donor pool 2. Donor selection—questionnaire and pre-donation counseling and consent 3. Interval between donations 4. Physical examination—general fitness 5. Donor notification of abnormal testing (TTI) 6. Post-donation counseling and referral 7. Donor reactions—manage properly Donor criteria to be followed are: Age: 18–65 years. Blood pressure: 100–140 mm Hg of systolic pressure, 60–100 mm Hg of diastolic pressure. Pulse: 60–100/minute. Weight with calibrated scale: >45/>55 kg haemoglobin >12.5 g/dL. Blood group—slide or matrix get card method: Re-checked again with another method. Platelet count more than 1.5 lakhs/cumm. For other criteria refer to the topic on ‘blood donation‘. Phlebotomy Hospital infection control team should be involved. Aseptic precautions should be taken. Spirit and betadine applied—leave for 30 seconds. Spirit and betadine should be applied in a circular motion from inside out. Care should be taken while handling the blood bag and needle. [[p.14]] 206 Essentials of Blood Banking and Transfusion Medicine Blood should freely flow into the blood bag. The blood bag should be below the level of donor arm. Raise the cuff pressure to 60–70 mm Hg. Remove the clamp. Reduce the pressure to 40–50 mm Hg once the flow establishes. There should be continuous squeezing of the fist. The technician should continuously mix of the blood with anticoagulant in the blood bag. The time taken for whole procedure is <10 minutes. The exact volume of blood drawn is 350 mL ±10% for whole blood and for component preparation it is 450 mL ±10% blood. Note: Also refer to Donor Health Screening, Donor Suitability Evaluation, Phlebotomy, Post-Donation Care and ADR. Blood Bag Selection40 • Single/double/triple/quadriple with integral filters can be used according to the need of component preparation. • Use single bag when components are not separated, for autologous transfusion or for therapeutic phlebotomy. • Check the bag visually for leakage/anticoagulant turbidity should be checked. • Defective bags should be discarded. • CPD/CPDA1/SAGM anticoagulant can be used. • Anticoagulant: Blood ratio has to be 14 mL anticoagulant: 100 mL blood. • Volume of blood collected is 350/450 ± 10%. • Donor’s weight more than 55 kg, 450 mL can be collected. • Donor’s weight 45–55 kg, 350 mL to be collected. • Enter the following data on donor card and register: – Type of bag – Manufacturer’s name – Batch No. – Expiry date Blood Bag Labeling41 • Numeric identification number to be written. • Expiry date to be mentioned. • Donor number on bag to be written. • ABO group and Rh type to be mentioned. • Volume of blood collected to be mentioned. • TTI result to be mentioned. [[p.15]] Quality Improvement and Quality Control 207 • Labeling of pilot tubes. • Traceability of blood bag. • Label should be clear and readable. • Also colored label is put for different blood groups as given below. a. ‘A’ blood group: Yellow color b. ‘B’ blood group: Pink color c. ‘O’ blood group: Light blue color d. ‘AB’ blood group: White color Blood and Blood Products Quality Requirements • All preparation procedures should be done in a sterile environment. TABLE 22.8: QC requirements of whole blood, red cells and platelets QC Whole blood Parameter Quality requirement Frequency of QC Volume 350/450 ± 10% 1% of all units PCV (Hct) 45–55% 1% of all units Sterility By culture 1% of all units Infectious diseases ELISA/as per guidelines All units Red cell concentrate (prepared from 450 mL) Volume 225–350 mL 1% of all units Hct 65–75% Periodically, 1% of all units Leucocyte poor red cells Post-filtration/apheresis Leucocytes less than 4 units a month procedure 5 × 106 Platelets (RDPs) Volume 50–70 mL All units Platelets counts 3.5/4.5 × 1010 1% of all units/ 4 units per month pH >6 whichever is more Residual leucocytes <5.5 × 107 – 5 × 108 Platelets (SDPs) Volume >200 mL All units Platelets counts >3.5 × 1011 1% of all units/ 4 units per month pH >6 whichever is more Red cells Traces to 0.5 mL Residual leucocytes <5 × 106 [[p.16]] 208 Essentials of Blood Banking and Transfusion Medicine • Blood bags should have closed system. • The personnel should be trained. • All the equipment used for the procedure should be calibrated and well maintained. • SOPs should be followed. • Records and registers should be maintained. • Preparation of the blood components should be within <6 hours. Fresh frozen plasma: Frozen within 6 hours of collection, using –80 deep freezers or blast freezes, stored at –18°C and date of expiry is one year. TABLE 22.9: QC requirements of fresh frozen plasma Parameter Quality requirement Frequency of QC Volume 200–220 mL plasma 1% of all units/4 units per month, whichever is more Factor VIII 0.7 units/mL Same as above Fibrinogen 200–400 mg Same as above TABLE 22.10: QC requirements of cryoprecipitate Parameter Quality requirement Frequency of QC Volume 10–20 mL 1% of all units/4 units per month, whichever is more Factor VIII 80–120 units/mL Same as above Fibrinogen 150–250 mg Same as above QC of TTI screening • Controls to be included in each run. • If minimum number of recommended controls not included in a run, test is invalid in spite of having normal acceptable range of control values. • Kits to be used before the expiry date. • For incubation time and temperature, follow manufacturer’s instructions. Safety in Laboratory41 Persons working in the blood bank may be exposed for infectious agents arising from blood and blood products [[p.17]] Quality Improvement and Quality Control 209 especially the blood borne infectious diseases. Also they can be at risk by the chemicals. The environment in the blood bank is also at risk of being contaminated with hazardous material used and waste generated in the laboratory. Hence, safety of both staff and environment is essential and the following measures need to be taken. 1. Documentation of laboratory safety policies and procedures. 2. All laboratory personnel should be aware of these policies. 3. All laboratory personnel should follow safe hygienic practices and wear glove and protective clothing during working hours. 4. List of hazardous material should be listed and properly disposed. 5. Biohazard symbol should be used on all containers having hazardous material. 6. There should be proper preservation and security of speci- mens. 7. Laboratory personnel should be thoroughly trained to manage spillage of infectious material. 8. Adequate fire extinguishers should be available and staff to be trained for managing fire. 9. Accidental events should be brought to the notice of desig- nated authorities with description of events and analysed periodically to prevent and control such events. Internal and External Quality Control There are two types of laboratory quality control programmes: • Internal quality control • External quality control Internal quality control: The technical staff in the own labora- tory checks the performance by themselves and evaluate the reliability of the techniques. Immediate decision can be taken to accept or reject the test results/products on daily basis. This is required for daily monitoring of precision and accuracy. • Accuracy: This is closeness of the measured value to true value. [[p.18]] 210 Essentials of Blood Banking and Transfusion Medicine • Precision: This reproducibility of test results, may or may not be close to the true value. External quality control: The same may be evaluated by the external agency. It gives comparison of the performance with many blood banks. It also gives long-term accuracy and performance of the analytical method. Thus the external QC: 1. Establishes inter blood bank comparability 2. Ensures credibility of blood bank 3. Ensures high standards of practice 4. Encourages to use standard reagents and methodology 5. Encourages to improve 6. Helps to identify common errors Internal Audit42 The quality assurance programmes must be monitored and one of the most effective ways of assessing this is through a regular internal audit of all activities. Internal audits also provide opportunities to identify areas that need improvement. Documentation Documentation is to ensure traceability of all blood transfusion service activities. These include: 1. Development of quality manual describing policies, stan- dards and procedures. 2. Documentation of all activities including SOPs, forms, labels, etc. 3. Maintenance of records. 4. Documentation regarding issue, use, etc.